How are trustees elected, and does each owner take a turn being a trustee?
No, owners do not take turns being trustees. Trustees are elected at each annual general meeting of owners. As an owner, you have a right to make yourself available to act as a trustee, but you do not have to do so.
The trustees do not all have to be owners, and they are normally not paid for their services.
What are the duties of the trustees?
- To control, manage, and administer the common property and body corporate’s assets and affairs.
- To ensure that owners and other occupiers of sections comply with the provisions of the Sectional Titles Act and the rules of the scheme.
- To ensure that levies are promptly collected.
- To arrange regular annual general meetings and other meetings of owners when necessary.
- To meet with each other as often as necessary to run the scheme efficiently.
- To ensure that proper notices are given for all meetings and to make sure that records, known as minutes – are kept.
- To keep, or arrange for the managing agent to keep, secretarial and financial records and allow these to be inspected on reasonable notice.
- To act honestly and in good faith.
- To make sure that the scheme buildings and assets are adequately insured to replacement value.
- To ensure that expenses attributable to exclusive use areas are recovered from those who have rights to those areas.
- To raise special levies when necessary unbudgeted expenses are incurred.
- To make sure that the common property and facilities are maintained and repaired.
- To supervise the activities of the managing agent and any other body corporate employee, contractor, or agent.
